Every tool your
dairy farm needs.
Six core modules designed around how Kenyan dairy farmers actually work — not how Silicon Valley thinks they work.
Know every animal on your farm — always.
Every animal on your farm gets its own digital card — ear tag, name, breed, date of birth and current status. No more flipping through a worn notebook to remember which cow is dry, which heifer is due to calve, or how many calvings a cow has had.
- A digital profile for every animal: ear tag, name, breed, date of birth and current status
- Herd groups — Milking, Dry, Heifer, Calf, Bull — so you can filter and find animals fast
- Sire and dam recorded for every calf, building a simple pedigree over time
- Full calving history per cow, with the expected date of the next calving shown automatically
- Lifetime milk total and average daily production shown right on the animal’s profile
- One screen per animal showing milk, breeding, health and finance — no jumping between pages
- Record when an animal is sold, dies or is culled, with the reason and amount kept for your records
- Transfer an animal to another farm in the system without losing its history
- Search and filter your herd list by status to quickly see who needs attention today
- Works on a basic Android phone, even with patchy network — records save and sync when you’re back online
Record every drop. Know every trend.
Recording milk takes seconds: pick a cow (or the whole herd), enter the litres for that session, and KilimoDairy does the rest. Morning and evening totals are added up automatically, every day, for every cow and for the whole farm.
- Record morning, evening and extra milking sessions — per cow, or for the whole herd at once
- Automatic daily, weekly and monthly totals — no adding up by hand
- Production charts showing trends for each cow and for the whole farm over time
- SMS alert when a cow’s milk drops sharply, so you can check for mastitis, heat or feeding issues early
- Quickly compare this week’s production with last week’s
- Record milk sales to your buyers — litres delivered, price per litre, and total amount
- Track payment status for every sale: paid, pending or part-paid
- Save your regular buyers so recording a sale takes seconds
- See total milk revenue and how much each buyer still owes you, at a glance
- Your milk records feed straight into Reports for Kenya Dairy Board (KDB) monthly returns
Catch problems early. Reduce vet bills.
Every vet visit, vaccination, deworming dose and treatment gets logged against the animal it was for — with the date, the product used, the cost, and notes from the vet. Instead of scattered receipts and memory, you have one health history per cow that you (or a new worker) can check any time.
- Record vet visits with diagnosis, treatment given, cost and the animal(s) involved
- Vaccination records with vaccine name, date given and next-due date
- SMS reminder sent before a vaccination falls due — never miss a dose
- Deworming records with the product used, dose, and next-due date with its own reminder
- Medication store tracking, including expiry dates, so nothing is wasted
- Milk withdrawal period tracking after antibiotic treatment, so you know when milk is safe to sell again
- Full vet and treatment cost history per animal — useful when deciding whether to keep treating or to cull
- One screen shows everything due in the next two weeks: vaccinations, deworming and follow-ups
- Health records sit alongside each animal’s milk and breeding history for the full picture
Never miss a heat. Improve conception rates.
Missing a heat or forgetting a dry-off date can cost a farmer months of lost milk. KilimoDairy keeps a breeding calendar for your whole herd — showing which cows are likely coming into heat, which are due for a pregnancy check, which need to be dried off, and which are due to calve — with SMS reminders so important dates don’t slip past.
- Record observed heat signs and the action taken — AI or natural service
- SMS reminder when a cow is likely coming into heat, based on her cycle history
- AI service records with date, method, bull NAAB code or registration number, vet and cost
- Built-in bull semen search by NAAB code, breed or traits — right from the breeding form
- Offspring predictions for bulls with genetic data: expected milk yield, fat %, protein %, calving ease and productive years
- Pregnancy confirmation scheduling with reminders
- Automatic expected calving date for every confirmed pregnancy, with an SMS reminder a few days before
- Dry-off date scheduling and reminders, so cows get proper rest before calving
- A breeding calendar showing calvings due, dry-offs due, pregnancy checks due and heats expected across the whole herd
- Herd breeding KPIs: conception rate, first-service conception rate, calving interval, days open and heat-detection rate
Feed right. Cut waste. Increase profit.
Feed is usually the biggest cost on a dairy farm — and getting it wrong costs you twice, in wasted feed and in milk you never produced. KilimoDairy’s Ration Planner takes a cow’s breed, weight, days in milk and current production, and works out a balanced ration for her: which feeds, how much of each, and what it will cost you.
- AI Ration Planner — enter a cow’s breed, weight, days in milk and yield, and get a balanced ration with feeds, quantities and cost
- Quick Feed Recommendations for any milking cow or heifer based on her stage and production
- Steam-Up Planner for cows approaching calving — a week-by-week transition feeding plan with a shopping list and daily schedule
- Calf Feeding Guide covering colostrum (day 1–3), milk feeding, weaning, starter, grower and heifer development — each with rations, goals, warnings and costs
- Feed Library with nutrient values for common Kenyan feeds: Napier grass, Rhodes grass hay, Lucerne/alfalfa, dairy meal, cottonseed cake and more
- Record feed purchases — supplier, quantity and cost
- Track daily feed consumption by group — milking herd, dry cows, calves and more
- Feed inventory with stock levels and low-stock alerts, so you reorder before you run out
- Monthly feed cost summary and feed cost per litre of milk produced
- Ready-made shopping lists with estimated costs for every feeding plan you generate
Know if your farm is profitable — in one tap.
Most farmers know if they’re busy. Few know if they’re actually making money. KilimoDairy builds your Profit & Loss statement automatically from the records you’re already keeping — milk revenue from your sales log, feed costs from your purchases, vet and breeding costs from your health and breeding records, and worker wages from your payroll — so you don’t need to be an accountant to know where your money is going.
- Automatic monthly Profit & Loss — milk revenue, feed costs, vet costs, breeding costs and worker wages calculated for you
- Income tracking with a Milk Sales Analysis view: revenue, litres sold, average price per litre and outstanding balances by buyer
- Record other farm income and expenses (animal sales, equipment, utilities) by category
- Monthly trends — see how production, income and expenses move month to month
- Cow productivity ranking — see which cows are earning their keep and which are costing you money
- 6-month cash flow forecast based on your farm’s recent income and expenses
- Break-even analysis — how many litres per day you need to produce to cover your costs, and whether you’re above or below it
- Cost per litre of milk, tracked over time
- Annual Profit & Loss with a full monthly breakdown for the year
- KDB Export — milk production and sales data formatted for Kenya Dairy Board monthly returns, ready to download
Common Questions
Does KilimoDairy work on a basic Android phone?
Yes. KilimoDairy is built mobile-first and tested on phones from KES 8,000 upwards. It works on Android 8+ and does not require a high-end device.
Can it work without internet?
Yes. You can record milk, health events and breeding records offline. Data syncs automatically the next time you have connectivity — even 2G is enough.
Can multiple workers use the same farm account?
Yes. Workers log in using a 4-digit PIN. Worker access is included on the Pro plan, with unlimited workers.
Is my data safe?
Your data is stored securely in encrypted cloud servers. It is never shared or sold. Even if you cancel, your data is retained for 90 days and can be exported at any time.
Ready to Run a Smarter
Dairy Farm?
Join the dairy farmers across Kenya already managing their herds with KilimoDairy. Your first 30 days are completely free — no card, no contract.